Can Choosing the Cheapest Event Insurance Cost You More?
Direct Event Insurance • March 16, 2023
Why Choosing the Cheapest Event Insurance Can Cost You More Later
Saving money on event insurance sounds smart… until something goes wrong. A low premium is appealing upfront, but the reality is simple: cheap insurance often becomes very expensive the moment you file a claim. Here’s why choosing the lowest price can put you at the highest risk.
1. Lower Liability Limits = Higher Personal Exposure
Many bargain policies come with low liability limits, meaning the insurer will only pay up to a small, predefined amount if someone gets hurt or property is damaged.
Example:
A guest slips on a spilled drink and fractures their wrist. Medical bills and lost wages total $42,000.
Your cheap policy only covers $25,000.
You pay the remaining $17,000 out of pocket.
Or imagine a vendor accidentally scratches a historic venue wall: repair cost $12,000, your policy limit is $10,000—guess who owes the rest?
When your limits are too low, the savings you made on the premium evaporate instantly.
2. Higher Deductibles = You Pay First
Low-cost event insurance often sneaks in high deductibles. That means you pay a big chunk before the insurance pays anything.
Example:
A DJ knocks over a speaker, damaging the venue's floor. Total repair cost: $2,300.
Your deductible: $1,000.
Insurance payout: $1,300.
Real cost to you: $1,000 + your premium.
Now imagine two small incidents at one event—two deductibles, double the pain.
High deductibles turn “small problems” into “expensive surprises.”
3. Limited Coverage Means Many Problems Aren’t Covered at All
Cheap premiums often come with coverage exclusions that leave you exposed.
Example:
Your cheaper policy doesn’t include host liquor liability. A guest has one too many, causes a fall, and another attendee is injured.
Without liquor liability coverage, you can be personally sued for medical bills and damages.
Or:
The policy excludes vendor-caused damage. A caterer spills grease and ruins the carpet.
Venue repair cost? Your responsibility.
If the coverage is limited, even “covered events” may not be covered when you need them most.
4. The Hidden Danger of $1,000 Deductibles in Special Event Liability Policies
Some Special Event Liability policies advertise low premiums but come with mandatory $1,000 deductibles. That’s not a small amount—especially when you are responsible for the first $1,000 on every claim.
Example:
Three glasses of champagne get knocked off a tray, shattering a venue’s antique side table.
Claim cost: $1,200
You: $1,000
Insurance: $200
Now imagine multiple minor incidents. Three claims in a single evening could cost you $3,000 out of pocket**, even though you had insurance.**
This is where the “cheap policy” becomes the most expensive option in the room.
The Smart Move: Better Coverage, Reasonable Limits, Lower Risk
A slightly higher premium usually buys:
- Higher liability limits
- Lower deductibles
- Broader coverage
- Fewer exclusions
- Peace of mind
In the event industry, one incident can cost more than the entire event budget. The right policy prevents a mishap from becoming a financial disaster.
Talk to an Experienced Broker Before You Choose
Every event is different. Your coverage should be too. Before you hit “buy” on the cheapest option, talk to someone who understands real-world event risks and venue requirements.
David Carbrey at Direct Event Insurance Brokerage, LLC specializes in helping event hosts choose the right protection—not just the cheapest premium. His personalized guidance ensures you understand your risks, your coverage options, and what you’re actually paying for.
Bottom line:
Cheaper insurance is rarely cheaper if something goes wrong. Protect your event, your finances, and your reputation by choosing coverage that truly fits your risks.
Contact us at 214-356-6585 to get a competitive quote today!
Top 10 Event Insurance Brokers in the US
Event planning can be a very fulfilling and rewarding career. However, it can also be a very stressful and unpredictable one. With so many variables to consider, it's important for event planners to take steps to protect themselves and their clients in case something goes wrong. One way to do this is by investing in event insurance. In this article, we will discuss the different types of event insurance available and who is responsible for purchasing special event insurance. Types of Event Insurance There are several types of event insurance available, including: General Liability Insurance: This type of insurance protects event planners and their clients from liability claims related to property damage or bodily injury that occurs during the event. Liquor Liability Insurance: If alcohol is served at the event, liquor liability insurance protects event planners and their clients from claims related to alcohol-related incidents, such as drunk driving accidents. Event Cancellation Insurance: If an event needs to be canceled or postponed due to unforeseen circumstances, such as severe weather or a pandemic, event cancellation insurance can help protect the event planner and their clients from financial losses. Equipment Insurance: This type of insurance covers any equipment used during the event, such as sound systems, lighting, and other technology. Non-Owned Automobile Liability Insurance: If an event planner or their employees use their personal vehicle for business purposes, non-owned automobile liability insurance can protect them in case of an accident. Why Event Insurance is Important Event insurance is essential for event planners for several reasons. First, it helps protect them and their clients from financial losses if something goes wrong during the event. Second, it helps provide peace of mind for event planners and their clients, knowing that they are covered in case of any unforeseen circumstances. Finally, having event insurance can help event planners stand out from their competition, as it shows that they are responsible and professional. Why David Carbrey and Direct Event Insurance Brokerage, LLC is the Best Go-To Broker/Brokerage in the Nation David Carbrey and Direct Event Insurance Brokerage, LLC is the best go-to broker/brokerage in the nation for all your event insurance needs for several reasons. First, they have extensive experience in the insurance industry and specialize in event insurance. Second, they work with multiple insurance carriers to find the best coverage options for their clients. Third, they provide exceptional customer service, making sure their clients understand the coverage they are getting and are comfortable with the insurance policy they choose. Fourth, they offer competitive rates, ensuring that their clients get the best coverage at an affordable price. Finally, they are committed to diversity, equity, and inclusion, making sure that their clients' unique needs are met and that everyone is treated with respect and dignity. Event insurance is essential for event planners who want to protect themselves and their clients from financial losses and provide peace of mind. David Carbrey and Direct Event Insurance Brokerage, LLC is the best go-to broker/brokerage in the nation for all your event insurance needs, providing exceptional customer service, competitive rates, and a commitment to diversity, equity, and inclusion. By investing in event insurance with David Carbrey and Direct Event Insurance Brokerage, LLC, event planners can focus on creating amazing events without worrying about the what-ifs.
Event planning is a complex and multi-step process that requires careful attention to detail and excellent communication skills. Whether it's a corporate conference or a wedding, every event planner wants their event to be safe, successful, and memorable. Here is an extensive step-by-step guide to planning a safe and successful event. Step 1: Define the Purpose and Objectives of the Event Before starting to plan the event, it's essential to define its purpose and objectives. This step will help you stay focused and ensure that all the elements of the event are aligned with the event's overall goals. Ask yourself questions such as: What is the event's primary purpose? Who is the target audience? What is the desired outcome of the event? Step 2: Develop a Budget and Timeline Developing a budget and timeline is crucial to the success of any event. Create a detailed budget that includes all the expenses related to the event, such as venue rental, catering, decorations, and entertainment. Once you have a budget in place, create a timeline that outlines all the tasks that need to be completed, such as booking the venue, sending out invitations, and arranging for transportation. Step 3: Choose a Venue Selecting the right venue for your event is critical. Consider factors such as location, capacity, and accessibility. You'll also want to consider the venue's amenities, such as catering options, AV equipment, and parking. Make sure to tour the venue and ask the venue manager any questions you may have. Step 4: Create a Theme and Design Creating a theme and design will help you create a cohesive event. Consider the event's purpose, objectives, and target audience when selecting a theme. Once you've chosen a theme, start thinking about how you can incorporate it into the event's design, such as the decor, lighting, and table settings. Step 5: Select Catering and Entertainment Catering and entertainment are two critical elements of any event. Select a catering company that can accommodate dietary restrictions and preferences. When selecting entertainment, consider the event's theme and target audience. Do they prefer live music, a DJ, or a keynote speaker? Step 6: Ensure Event Safety and Security Event safety and security should be a top priority for every event planner. Ensure that the venue has proper security measures in place, such as cameras and trained security personnel. Have a first aid kit on hand, and consider hiring a professional medical team. Also, make sure the venue is accessible for those with disabilities. Step 7: Obtain the Proper Event Insurance Coverage(s) Event insurance is essential for event planners for several reasons. First, it helps protect them and their clients from financial losses if something goes wrong during the event. Second, it helps provide peace of mind for event planners and their clients, knowing that they are covered in case of any unforeseen circumstances. Finally, having event insurance can help event planners stand out from their competition, as it shows that they are responsible and professional. In most instances, the Venue will have specific Coverage requirements and often will provide examples of their Insurance requirements. David Carbrey at Direct Event Insurance Brokerage, LLC., is an experienced and trusted, long-term Broker in this industry and you can contact him directly, or get the information you need from his website at: https://directeventinsurance.com. Step 8: Promote the Event Promoting the event is crucial to its success. Start by creating a guest list and sending out invitations. Utilize social media and email marketing to spread the word about the event. Consider creating a hashtag for the event and encourage attendees to share their experiences on social media. Step 9: Prepare for the Event Day The day of the event can be hectic, but proper preparation can help alleviate stress. Ensure that all vendors and suppliers have everything they need and arrive on time. Have a designated area for registration and check-in. Have a backup plan in case of inclement weather or other unforeseen circumstances. Step 10: Execute the Event During the event, make sure to communicate with all vendors and suppliers to ensure everything runs smoothly. Have a designated point person for attendees to contact in case of any issues. Keep an eye on the event timeline and adjust as necessary. Step 11: Follow Up with Attendees After the event, follow up with attendees to thank them for attending and gather feedback. Consider sending out a survey to gauge their satisfaction and learn what you can improve for future events.
If you are holding an event with liquor, there are several insurance risks to consider. Liquor liability insurance is essential for protecting your event and attendees from potential damages or injuries related to alcohol consumption. Here are some things you need to know about insurance risks related to serving alcohol at an event: Liquor Liability Insurance: Liquor liability insurance covers damages or injuries caused by intoxicated guests who were served alcohol at your event. It can also cover legal fees associated with any lawsuits related to alcohol consumption. Make sure to purchase liquor liability insurance before your event to protect your business and assets. Exclusions: Some insurance policies have exclusions related to alcohol consumption. Make sure to read your policy carefully to understand what is covered and what is not. If you are unsure about the coverage, speak with your insurance agent to clarify any questions you may have. Coverage Limits: Liquor liability insurance policies have coverage limits, which is the maximum amount the insurance company will pay out for damages or injuries. Make sure to choose a coverage limit that is appropriate for the size and nature of your event. Responsible Alcohol Service: Insurance companies may require you to follow responsible alcohol service practices, such as hiring professional bartenders or caterers who are trained in responsible alcohol service, offering non-alcoholic beverages, and monitoring guests' alcohol consumption. Failure to follow responsible alcohol service practices could void your insurance coverage. Additional Insurance Coverage: Depending on the nature of your event, you may need additional insurance coverage, such as general liability insurance, event cancellation insurance, or property insurance. Speak with your insurance agent to determine what additional coverage you may need. By understanding the insurance risks associated with serving alcohol at an event and obtaining the necessary insurance coverage, you can help protect your business, assets, and attendees from potential damages or injuries related to alcohol consumption.
Host Liquor Coverage and Liquor Liability Coverage are two types of insurance coverage that are often used to protect businesses or individuals who serve alcohol at their events. While both types of coverage are related to alcohol consumption, they cover different aspects of liability. Host Liquor Coverage is a type of coverage that is typically included in a general liability insurance policy. It covers damages or injuries caused by an intoxicated guest who consumed alcohol that was provided by the event host. Host Liquor Coverage only applies to events that are hosted by individuals or businesses, such as private parties or corporate events. Liquor Liability Coverage, on the other hand, is a separate insurance policy that specifically covers damages or injuries caused by individuals who were served alcohol at an event. This type of coverage is often required for businesses that serve alcohol, such as bars, restaurants, or event venues. Liquor Liability Coverage can also cover legal fees associated with any lawsuits related to alcohol consumption. The main difference between Host Liquor Coverage and Liquor Liability Coverage is that Host Liquor Coverage is included in a general liability policy and applies to events hosted by individuals or businesses, while Liquor Liability Coverage is a separate policy that specifically covers damages or injuries related to alcohol consumption. It is important to note that both types of coverage have coverage limits, which is the maximum amount the insurance company will pay out for damages or injuries. Make sure to choose a coverage limit that is appropriate for the size and nature of your event. Additionally, both types of coverage may have exclusions related to alcohol consumption, so it is important to read your policy carefully and understand what is covered and what is not. In many cases, it's wise to have a seasoned professional like David Carbrey at Direct Event Insurance Brokerage, LLC, to assist with these more complicated coverage matters!
When organizing an event, it's crucial to consider all potential risks and liabilities that could occur during the course of the event. When do you need Special Event Liability coverage? Even with the most meticulous planning and preparation, accidents can happen, and these accidents can lead to significant financial damages or even legal action. Liability insurance coverage is essential for any event, but it's important to understand that not all types of liability are covered under a standard policy. There are many things that could go wrong at an event that would be excluded from liability coverage, and it's essential to have Special Event Liability coverage to protect against these risks. One of the most significant risks at an event is bodily injury. This could occur in a variety of ways, from slips and falls to more serious accidents. If someone is injured at your event, you, as the event organizer, could be held liable for medical expenses, lost wages, and other damages which could be substantial. Property damage is another potential liability at an event. For example, if a vendor's equipment damages the venue, the organizer could be held responsible for repairs. Consider getting some extra insurance coverage can help to cover these costs, ensuring that the event is not financially ruined by unforeseen damages. In addition to bodily injury and property damage, there are other potential liabilities that could occur at an event. For example, if a vendor's product causes harm to a consumer, the organizer could be held liable. Special Event Liability coverage can help to cover the costs of any legal action that may arise in such situations. Another potential liability at an event is alcohol-related incidents. If alcohol is being served at the event, the organizer could be held liable for any accidents or injuries that occur as a result. With people suing companies over everything imaginable these days, considering purchasing extra insurance coverage to cover the costs of any legal action that may arise from any alcohol-related incidents. It's important to note that liability insurance policies typically do not cover intentional acts of wrongdoing. If an event attendee intentionally causes harm to someone else, the organizer may not be protected by liability coverage. It's essential to have Special Event Liability coverage to protect against these risks. Naming the venue as an additional insured on your policy ensures that the venue is protected against any potential liabilities that could arise during the event. Without this protection, the venue could be held liable for damages, even if they were not directly involved in the incident. Similarly, each vendor, exhibitor, and subcontractor should have their own insurance policies that name the event's organizer as an additional insured. This ensures that each vendor is responsible for their own liability and protects the organizer from any potential damages that may arise from the vendor's activities. In conclusion, organizing an event comes with a significant amount of risk and potential liabilities. Liability insurance coverage is essential, but it's important to have Special Event Liability coverage to protect against the specific risks that could arise during the event. Naming the venue and each vendor as additional insured is also crucial to ensure that all parties are protected against potential damages. By taking these steps, event organizers can minimize their risks and ensure that their event is a success. Call us at 214-356-6585 to discuss your upcoming event and to get a free quote!
Because the closest Airport can be miles away, and because the onsite observers are typically expensive, the most accurate form of easily available claim verification for a weather insurance policy is through the use of certified weather data from a third-party weather monitoring service. This is because it provides an objective and independent verification of the weather conditions that occurred during the policy period. Weather insurance policies are designed to protect businesses and individuals against financial losses that are directly caused by adverse weather conditions, such as rain, snow, wind, or temperature changes. These policies typically have specific criteria that must be met in order for a claim to be paid out, such as the amount of rainfall, wind speed, or temperature range that must be met. Using certified weather data from a third-party weather monitoring service provides the most accurate form of claim verification for a weather insurance policy because it provides an objective and independent verification of the weather conditions that occurred during the policy period. This type of data is collected by professional meteorologists using specialized equipment and techniques, and is widely recognized as the industry standard for weather verification. Often accessible via an app on your smartphone, certified weather data is also reliable and verifiable, which makes it easier for insurers to evaluate and process claims. Insurers can compare the weather data provided by the third-party monitoring service with the policy criteria to determine whether a claim is valid and should be paid out. Additionally, using certified weather data helps to reduce the potential for fraudulent claims. Because the data is collected and verified by a third-party, it is less likely to be manipulated or falsified by policyholders who may try to file a false claim. In summary, certified weather data from a third-party weather monitoring service is the most accurate form of claim verification for a weather insurance policy. It provides an objective and independent verification of the weather conditions that occurred during the policy period, is reliable and verifiable, and helps to reduce the potential for fraudulent claims. By using this type of data, insurers can accurately evaluate and process claims, and policyholders can have confidence that their claims will be fairly and accurately evaluated.
Automated insurance systems, also known as insurtech, have become increasingly popular in recent years due to their convenience and accessibility. However, there are several potential pitfalls and disadvantages of buying insurance from an automated system with no human oversight. Here are some of the main concerns: Limited customization: Automated insurance systems typically offer a limited range of policy options, with little flexibility for customization. This means that customers may not be able to tailor their coverage to meet their specific needs, and may end up paying for coverage they don't need or missing out on important coverage that is not offered. Lack of personal touch: Without human oversight, automated insurance systems may lack the personal touch that many customers value. Customers may not be able to speak with a live agent or get personalized advice and support, which can be particularly challenging for complex or specialized insurance needs. Inaccurate or incomplete information: Automated insurance systems rely on algorithms and data inputs to generate policy quotes, which may not always be accurate or complete. Customers may not have the opportunity to ask questions or provide additional information that could impact their coverage or premiums. Limited customer support: Automated insurance systems may not offer robust customer support, particularly outside of regular business hours. Customers may have trouble getting the help they need in the event of a claim or other issue. Limited transparency: Automated insurance systems may not always be transparent about their pricing, coverage options, or terms and conditions. Customers may not fully understand what they are getting into when they purchase coverage, which can lead to confusion or dissatisfaction down the road. In summary, while automated insurance systems offer convenience and accessibility, they may not be the best choice for all customers. Customers who have complex or specialized insurance needs may benefit from the personalized advice and support of a live agent, and may want to consider more traditional insurance options. Additionally, customers should be aware of the potential pitfalls and disadvantages of automated insurance systems and carefully evaluate their options before making a purchase.
Top 5 Reasons Why You Need Event Insurance for Your Next Event Organizing an event takes time, effort, and money. Whether you’re planning a wedding, corporate retreat, music festival, or trade show, every event comes with risks that could lead to financial loss. That’s why event insurance is essential. This type of coverage protects you from unexpected setbacks that could otherwise derail your plans and budget. Below, we’ll break down the five biggest reasons why event insurance is a must-have for any event organizer. 1. Protection Against Liability Claims Accidents happen, even at the most carefully planned events. If a guest slips, falls, or gets injured at your event, you could be held responsible for medical costs, legal fees, and damages. Event insurance with liability coverage ensures you’re protected from lawsuits and claims, so you can focus on running a successful event instead of worrying about costly legal battles. 2. Safeguard Against Property Damage Events often involve expensive equipment like sound systems, lighting rigs, staging, décor, and rental furniture. If any of these items are damaged or destroyed, the replacement or repair costs can quickly skyrocket. With event insurance, you’re covered for property damage, meaning you won’t be left paying out-of-pocket if something goes wrong. 3. Insurance Coverage for Event Cancellation or Postponement Unpredictable circumstances like severe weather, vendor no-shows, or sudden illness can force you to cancel or postpone your event. Without coverage, that means wasted deposits, lost revenue, and upset attendees. Event Cancellation Insurance helps recover those expenses, giving you the flexibility to reschedule without taking a financial hit. 4. Peace of Mind for Event Organizers Event planning is stressful enough without worrying about “what if” scenarios. From logistics to vendors to attendee satisfaction, your to-do list is already long. Event Insurance provides peace of mind by ensuring that if things go wrong, you’re financially protected. This allows you to focus on creating an amazing experience instead of stressing over potential risks. 5. Meeting Venue Requirements Many venues now require proof of Event Liability Insurance before they’ll let you host your event on their property. Having event insurance ensures you’re in compliance with venue contracts, helping you avoid last-minute complications, legal issues, or extra fees. Conclusion: Why Event Insurance Is Worth It No matter the size or type of your gathering, event insurance is an essential investment for event organizers. It shields you from liability claims, protects equipment and property, covers cancellations, provides peace of mind, and ensures compliance with venue rules. If you’re planning an upcoming event, don’t take chances. Consult with an insurance professional from Direct Event Insurance by calling 214-356-6585 to find the right event insurance coverage tailored to your unique risks. By preparing ahead, you can protect your budget and focus on delivering an unforgettable event.
The Ultimate Guide to Event Insurance Planning an event is exciting, but it also comes with risks. From unexpected cancellations to liability claims, even the best-planned events can face challenges. That’s why Event Insurance is essential. It protects hosts, planners, and attendees from financial loss, legal issues, and unforeseen circumstances. In this Ultimate Guide to Event Insurance, you’ll learn what it covers, the different types available, and how to choose the right policy for your event. What Is Event Insurance? Event Insurance is a specialized insurance policy designed to protect event organizers, venues, and guests from financial loss due to unexpected problems. It applies to a wide range of events, including: Weddings and private parties Corporate meetings and conferences Concerts, festivals , and trade shows Fundraisers and community events With the right insurance policy, you can reduce risks and safeguard your investment. What Does Event Insurance Cover? Coverage can vary by provider and policy, but most event insurance plans protect against: Cancellation or Postponement – Coverage if your event is canceled or rescheduled due to severe weather, natural disasters, or illness. Property Damage – Protection for event equipment, décor, and rented items, such as tables and chairs, pop-up tents, podiums, audio equipment, sound systems, etc. if anything is damaged or destroyed during your event. Liability – Financial protection if a guest is injured or property is damaged during your event. Special Coverage Options – Such as liquor liability or weather-specific policies. Cancellation and Postponement of Events One of the most common uses of Event Insurance is to cover cancellation costs. For example: Extreme weather (hurricanes, floods, blizzards) Illness, accident, or death of a key participant Venue shutdowns or unexpected closures Policies vary, so always check exclusions (such as pre-existing conditions). Property Damage Coverage Events often involve expensive rentals like sound systems, lighting, furniture, and tents. Property Damage Event Insurance reimburses you for repair or replacement costs if these items are damaged due to accidents, theft, or vandalism. Liability Protection If a guest slips and falls or sustains an injury, you could be held responsible. Event liability insurance covers medical bills, legal fees, and settlements related to bodily injury or property damage claims. Many venues require proof of liability coverage before allowing you to book an event there. Types of Event Insurance There are several types of Event Insurance policies to consider: Event Cancellation Insurance – Protects against lost deposits and expenses if the event is canceled or delayed. General Liability Insurance – Covers injury or property damage claims. Property Damage Insurance – Protects rented or owned event equipment. Weather Insurance – Covers losses due to severe or disruptive weather. Liquor Liability Insurance – Protects against claims related to alcohol service or consumption. How to Purchase Event Insurance Getting the right Event Insurance policy is straightforward if you follow these steps: Contact Us – We will save you hours of time and headache by comparing multiple providers and policy types. Read Carefully – Understand exclusions, limits, and coverage details. Buy Early – Many insurers require coverage to by a certain number of days (e.g. 6 months) in advance of your event. Use Accurate Details – Provide clear information about your event’s size, type, and potential risks. To be 100% certain that you are getting the right coverage, and complete coverage, and for the best price, it's best to purchase insurance through an insurance agent. Conclusion: Every Event Needs Event Insurance From liability claims to last-minute cancellations, unexpected problems can derail even the most carefully planned gathering. Event Insurance gives you peace of mind, protects your finances, and ensures compliance with venue requirements. Whether you’re hosting a wedding, conference, or festival, investing in event Insurance is a smart decision. By understanding your options and selecting the right policy, you’ll be ready for anything and free to focus on creating a successful event. Quotes are always free and we would love to hear about your upcoming event! Call us today at 214-356-6585!
